09 December 2009
New policy set to make travel easier at UNSW
Following consultation with academic and administrative staff, the UNSW Travel Policy and Procedures have been amended and take effect from January 1, 2010.
Staff and Students have diverse travel needs and the new policy provides flexibility in the administration of travel and allows greater decision‐making at the faculty and divisional level.
The key changes to the policy are:
- The maximum Travel Allowance payable for meals and incidentals will be based on the ATO rates.
Deans and Heads of Divisions may determine rates that are lower, but not greater, than the
UNSW published rate for their Faculty/Division.
- Travel arrangements that can be purchased at a lower price than quoted by the preferred travel
agents may be booked provided certain conditions are met.
- Travel diaries are now only required for any domestic or international travel where you are away
from your residence for 6 nights or longer.
The new forms that support travel include:
TR1 Travel Approval Form
TR2 Travel Allowance Form
TR3 Travel Cash Advance Form
TR4 Travel Advance Settlement Form
TR5 Travel Diary Form
MV1 Approval for Use of Private Vehicle Form
MV2 Private Vehicle Mileage Claim Form
Each of these forms can be found at Travel Forms.
A list of frequently asked questions can be found here.
A Travel Calculator to help work out Travel Allowances as well as other travel information can be
found on the Procurement website.
Further questions regarding these changes may be directed to Nathan Jones of UNSW Procurement, on ext. 52687 or email@example.com.
30 October 2009
Finance Information Briefings
Finance is improving systems and processes which will result in a number of changes coming into place in 2010.
As part of Finance’s commitment to supporting the UNSW community with the transition and to minimise disruption to faculties and divisions, Finance is holding a series of information briefings.
The Finance Briefings begin on Wednesday, November 11, 2009 and places must be booked in advance.
The briefings are important to attend:
- if you manage a budget
- if you are a buyer or have financial delegation
- if you are involved in accounting
- if you manage finances within any area of the university
- if you make financial decisions for a unit regardless of its size
To book a place in a briefing session please looks at the calendar http://www.fin.unsw.edu.au/files/Misc/Briefings.pdf and find a time which suits you.
Please email your preferred date to firstname.lastname@example.org and you will receive an email to confirm your booking or to suggest an alternate session if your requested time is full.
If you have any questions about the briefings or the availability of places contact Janz Reinecke on email@example.com or 52758.
Finance End of Year Close-Off
The University will be closed for the Christmas break from Friday December 18, 2009 until Monday January 4, 2010.
To help Finance’s end of year close and the timely and the accurate lodgement of our 2009 Financial Statements a set of three documents has been prepared and can be accessed from the links below.
The three documents are:
Your assistance and support in meeting the tight deadlines required to meet Finance’s statutory requirements relating to the preparation of UNSW’s Annual Financial Statements is greatly appreciated.
If you have any questions or concerns which are not addressed in the above documents please contact John McNally, UNSW Consolidation Team Lead, firstname.lastname@example.org on 9385 8151.